How to be more productive with your time

On any given day as a business owner, I have more things to take care of than time to do it all. One of the secrets to my success is being able to amp up my own personal productivity and I want to share a few of my tricks with you. These should help you conquer your procrastination, foster intense focus and double your productivity.

Earlier in my career it was possible to shut my door to the world and focus on the task at hand, but now my phone is constantly interrupting my attention with demands to answer emails or text messages, or read the latest news or check social media. We have so many more access points to distract us, but you must take control of your attention and stay in control of it.

Take smaller tasks that you usually do throughout the day at different times and do them all in a batch. Group these tiny tasks together into a block of time and just churn through them. You’ll get them done quicker than as one-off or piecemeal tasks.

This grouping technique is also useful when dealing with your email. Try to only check it twice a day, which allows your email to stack up. Then you can power through them quickly instead of being constantly distracted by each one as they arrive in your inbox.

Another secret to achieving productivity is that whatever you’re doing, the hardest part about it is actually starting, actually getting going and getting into your flow. A plane trying to take off takes more energy to get going 100mph on the runway than it does to cruise at 400mph once it’s in the air. So whatever you want to accomplish, it’s better to go at it with all your attention than to nibble at it intermittently over a long period of time.

If possible, try to structure what you’re trying to accomplish in a 90 day cycle of three 30-day cycles each. Say you want to get ahead of the holiday rush on house cleaning but you need to hire additional staff to help out. For the first 30 days, focus solely on recruiting talent for your team. For the next 30 days, be laser-focused on implementing a training program for your new recruits. And for the final 30 days, turn your attention to doing a big sales and marketing push to attract new clients.

I’ve found that Tuesdays are the most productive day of the week for me, so I am obsessive about protecting Tuesday on my calendar. Find out which day of the week is your sweet spot and be equally protective about that day on your calendar. Then:

  • Schedule as many 90 minute closed-door, heads-down sessions as you can on that day
  • Don’t use this productive time to schedule team meetings or conference calls
  • Turn off your email and social media so that you can create gaps of time for focus
  • Send all your important communications and promotions on this day
  • Assign difficult tasks for your team to handle on this day

I hope this helps! Please let me know any of your productivity tips in the comments.

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